Trusted by 600+ businesses
Booking System for Whale Watching
Give guests a smooth way to book, and your crew a system that keeps every departure and booking organised.
Trusted by leading whale watching operators across the Nordics.
Built on our experience as activity providers, BookSpot helps you manage departures, passengers, vessels, add-ons and payments in one place, with less admin and more focus on your guests.
Upsell
Sell gift cards, create add-ons, and build product bundles that help increase your average booking size.
Build loyalty
Automate email flows and send newsletters, promotions and exclusive discounts to keep customers engaged.
Measure
Track customer satisfaction, monitor product performance and use real insights to grow your business.
Flexible and userfriendly
Block a start time, change the capacity, manage payments. Spend less time on managing your business.
Effortless control
Create and edit bookings in just a few clicks. Plan ahead, stay organised and gain complete control of your business.
Advanced features
Need automated messages, custom product rules or resource management? BookSpot scales with the needs of your business.
Smart Resource Management
Avoid overbooking by letting multiple products share the same underlying capacity — guides, equipment, rooms, or vehicles.
Flexible Sharing Rules
Decide how resources behave: share capacity, reserve them for private bookings, or block overlapping start times.
Unified Availability Control
Sync availability across main products and add-ons, auto-adjust capacity, and keep complex setups running smoothly.
Increase revenue.Upsell and build loyality.
Rebooking Guarantee
SMS & Email Flows
Discount codes
Gift cards
Tracking
SMS & Email Flows
Localized payment methods
Seasonal pricing
Complete control.Easy booking mangement.
Manage resources.Tailored to your needs
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“Fast, accessible support and an easy-to-use booking system, that saves us time and simplifies booking for us and our guests."
Use BookSpot to
take bookings, manage resources, handle check-ins, process payments, and track performance — all in one system.
for you & your crew
Run smoother whale watching tours.
Plan departures, manage passenger limits and manage vessels from one system. Real-time availability helps you avoid conflicts and keeps every tour running according to plan.
Clear overviews keep you in control of your day, week and season, while automatic messaging keeps your customers informed of meeting points, weather updates or promotional campaigns.
Better experiences, better business
Offer outstanding experiences.
Let customers book one tour or a bundle, such as a combination of whale watching and dog sledding, to get the most out of their adventure, while you stay in control behind the scenes.
In BookSpot, you can also sell add-ons, such as meals, gear or transfer to add even more value to your customers and your business.
In our customers’ own words.
We know your business
Built by activity providers.
BookSpot was born on the shores of Stockholm, where we ran our own activity company, Långholmen Kajak and experienced the challenges of managing bookings, customers and equipment.
Instead of settling for systems that didn’t fit our needs, we decided to build the booking solution we always wished existed.
Behind every number is a business that runs smoother, sells more, and spends less time on admin.
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Customers who rate BookSpot’s support as Excellent.
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Processed in 2025
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Bookings in 2025
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Easy to start.
Ready for scale.
1. Create an account
Start with a 7-day free trial and access the backoffice.
2. Set up products
Add products, activities, tours, bundles, add-ons and gift cards.
3. Go live
Embed the "Book Now"-button on your website or share your booking link.
Powerful integrations
Smart connections for a seamless experience.
BookSpot integrates with leading payment providers, OTAs, automation tools like Zapier, and industry standards such as OCTO.
Availability and bookings stay synced across channels, so you can manage everything from one place with confidence.
SUPPORT
You’ll be in excellent hands.
At BookSpot, support isn’t an afterthought, it’s part of the product. Unlike many booking platforms, you’ll never be left waiting days for a response. You get direct access to an experienced team of people who understand your business and know your team.
- Support in your own language. We speak Nordic languages and tailor our guidance to your market.
- Free consultation. With deep experience in rental and activity operations, we help you solve real challenges, not just technical issues.
- Unlimited support, always. Every plan includes full access to our team. No upsells. No hidden tiers.
FAQ
Explore the answers to the most common questions about BookSpot from other whale watching providers.
Yes, BookSpot works extremely well for whale watching tours, wildlife safaris and winter activities.
BookSpot is designed for activities where departure times, vessel capacity, guide availability, weather conditions and resources must be managed accurately in real time. This makes it ideal for whale watching operators running scheduled departures, private charters or multiple tours from the same harbour and using the same boats.
The system helps you manage bookings, passenger limits, boats, guides and departures in one place, preventing overbooking and operational conflicts. The booking flow is simple and clear for guests, while giving you full operational control behind the scenes.
Yes, absolutely. BookSpot makes it easy to manage seasonaland demand-based pricing.
You can set different prices for:
- Peak vs low season
- Weekends and weekdays
- Holidays or special dates
- Different tour types
- Specific departures
BookSpot automatically applies the correct price based onthe selected date and product, so you never need to adjust pricing manually.
Yes. BookSpot makes it easy to handle changes caused by for example weather, sea conditions or operational decisions.
From the backoffice, you can cancel departures, reschedule tours, notify guests automatically, issue refunds or offer gift cards instead. Availability is updated instantly so your calendar always reflects the current situation.
This is especially valuable for whale watching operators where conditions can change quickly.
Yes. BookSpot offers a quick and seamless QR code check-in to speed up arrivals and reduce queues.
You can choose to automatically include a QR-code in each guest’s booking confirmation. When guests arrive, staff simply scan the QR code to instantly check them in. The booking is marked as arrived in the system in real time, with no manual searching or paperwork.
In addition, you can also download passenger lists with selected informastion about each passenger onboard that departure.
This makes on-site operations smoother, and especially useful during peak season or when handling large groups. It also reduces admin for your team and gives guests a faster, more welcoming start to their experience.
Yes. BookSpot includes a dedicated agent feature that letstravel agents, resellers and partners create and manage bookings directly inthe system.
You can give agents their own login, allowing them to:
- Create bookings on behalf of guests
- View and edit only the bookings they’ve createdthemselves
- Access the system without seeing your full admin backoffice
As an operator, you stay fully in control. You decide:
- Which tours each agent can see and book
- What commission applies per agent or per product
BookSpot also provides clear reporting for both parties:
- Agents can download reports showing their bookings and sales
- You as admin get full visibility into which bookings were created by which agent, including commission details and totals needed for invoicing
This makes it easy to collaborate with partners, grow distribution and handle commissions transparently without extra admin or manual tracking.
See it in action.
Manage bookings, save time, increase revenue and free up time. Book a free demo or try it out.
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