Trusted by 600+ businesses
Booking System for Helicopter Tours
BookSpot is a powerful, easy-to-use booking system tailored to helicopter tours.
Trusted by helicopter operators across the Nordics.
Built by experience providers, BookSpot is designed for businesses where timing, passengers, availability and weather conditions must align perfectly.
Upsell
Sell gift cards, create add-ons, and build product bundles that help increase your average booking size.
Build loyalty
Automate email flows and send newsletters, promotions and exclusive discounts to keep customers engaged.
Measure
Track customer satisfaction, monitor product performance and use real insights to grow your business.
Flexible and userfriendly
Block a start time, change the capacity, manage payments. Spend less time on managing your business.
Effortless control
Create and edit bookings in just a few clicks. Plan ahead, stay organised and gain complete control of your business.
Advanced features
Need automated messages, custom product rules or resource management? BookSpot scales with the needs of your business.
Smart Resource Management
Avoid overbooking by letting multiple products share the same underlying capacity — guides, equipment, rooms, or vehicles.
Flexible Sharing Rules
Decide how resources behave: share capacity, reserve them for private bookings, or block overlapping start times.
Unified Availability Control
Sync availability across main products and add-ons, auto-adjust capacity, and keep complex setups running smoothly.
Increase revenue.Upsell and build loyality.
Rebooking Guarantee
SMS & Email Flows
Discount codes
Gift cards
Tracking
SMS & Email Flows
Localized payment methods
Seasonal pricing
Complete control.Easy booking mangement.
Manage resources.Tailored to your needs
“With BookSpot, I save 6 hours every day. It's time I can instead spend improving the on-site customer experience.”
Use BookSpot to
take bookings, manage resources, handle check-ins, process payments, and track performance — all in one system.
Tour management
Run smoother helicopter tours.
From short sightseeing flights to private charters and longer scenic routes, BookSpot helps you organise departures, aircrafts, pilots, and passenger limits in one place. Real-time availability prevents double bookings, while smart resource management helps maximise capacity.
Automatic messages make sure your customers arrive well prepared and ready to get the most out of their experience.
effortless bookings
More revenue & better experiences.
Boost your customer experience with add-ons such as upgrades, photos and meals, or combine experiences into bundles that enhance the guest experience and increase the average booking value.
With rebooking protection, your customers can easily reschedule their bookings themselves, making the booking experience easy for both you and your customers.
In our customers’ own words.
We know your business
Built by activity providers.
BookSpot was born on the shores of Stockholm, where we ran our own Swedish activity company, Långholmen Kajak and experienced the challenges of managing bookings, customers and equipment.
Instead of settling for systems that didn’t fit our needs, we decided to build the booking solution we always wished existed.
Behind every number is a business that runs smoother, sells more, and spends less time on admin.
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Customers who rate BookSpot’s support as Excellent.
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Processed in 2025
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Bookings in 2025
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Easy to start.
Ready for growth.
1. Create an account
Start with a 7-day free trial and access the backoffice.
2. Set up products
Add products, activities, tours, bundles, add-ons and gift cards.
3. Go live
Embed the "Book Now"-button on your website or share your booking link.
Powerful integrations
Smart connections for a seamless experience.
BookSpot integrates with leading payment providers, OTAs, automation tools like Zapier, and industry standards such as OCTO.
Availability and bookings stay synced across channels, so you can manage everything from one place with confidence.
SUPPORT
You’ll be in excellent hands.
At BookSpot, support isn’t an afterthought, it’s part of the product. Unlike many booking platforms, you’ll never be left waiting days for a response. You get direct access to an experienced team of people who understand your business and know your team.
- Support in your own language. We speak Nordic languages and tailor our guidance to your market.
- Free consultation. With experience in activity operations, we help you solve real challenges, not just technical issues.
- Unlimited support, always. Every plan includes full access to our team. No upsells. No hidden tiers.
FAQ
Explore the answers to the most common questions about BookSpot from other helicopter tour providers.
Yes, BookSpot works very well for helicopter tours and experiences.
BookSpot is built for activities where availability, schedules, passenger limits and staff availability must be managed accurately in real time. The system helps helicopter operators manage bookings, add-ons, helicopters and departure times in one place, preventing overbooking and operational conflicts.
You can control flight schedules, limit passenger numbers, manage turnaround times and ensure shared resources such as helicopters or pilots are never double-booked. The booking flow is clear and professional for guests, while giving you full operational control behind the scenes.
For example, if you offer scenic flights and private charters using the same helicopter, BookSpot automatically synchronises availability so the aircraft can never be booked twice for overlapping times.
Yes, BookSpot gives you full control over flight durations, schedules, passenger limits and pricing.
Each helicopter experience can have its own durations, departure windows, capacity rules and pricing. You decide how often flights run, how long they last, how many passengers are allowed and whether aircraft or pilots are shared with other products.
BookSpot then manages availability automatically across your entire booking flow, even when operating multiple tour types on the same day.
For example, you can run short scenic flights alongside longer adventure tours or private charters without manual coordination.
Yes, BookSpot makes it easy to handle cancellations and changes caused by weather, visibility, safety restrictions or operational issues.
From the backoffice, you can reschedule flights, cancel departures, issue refunds or offer gift cards, all from one place. Availability is updated automatically so your flight schedule always stays accurate.
For example, if weather conditions make flying unsafe, you can notify guests, move bookings to another date or issue refunds or vouchers without manual follow-up.
Yes, BookSpot supports digital gift cards.
They can easily be purchased online and be redeemed later for helicopter tours or charters. You control the value, validity period and usage rules directly from your admin dashboard.
Gift cards are popular for helicopter experiences, especially during holidays and low-season.
Yes, BookSpot is designed to be intuitive and easy to learn.
The backoffice is built around everyday operational tasks such as managing bookings, handling payments, adjusting availability and communicating with customers. Most operators feel comfortable managing the booking system by themselves after just a short introduction.
If you ever need a hand, our support team is ready to help you via chat, email, phone, or in a meeting. Our knowsledge base is also a great tool with step-by-step guides about every feature in the system.
See it in action.
Manage bookings, save time, increase revenue and free up time. Book a free demo or try it out.
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